Time Management & PEP

“At what stage are we taught the skills of time management and being productive?”, says PEPworldwide Managing Director Kathryn Anda. “We’ve been forced to develop time managment skills ourselves, and no doubt many of us have picked up some bad habits along the way - it’s not surprising that our workplaces are unproductive.”

The simple way to gain one more day per week?

Contact PEP today to get your organisation working more effectively

Time Management Hints & Tips

Here are some interesting time management hints & tips from our own consultants, gleaned from working with their thousands of people who have been pepped. If you find them useful suggest to your colleagues that they visit our site for themselves.

Time Management in the office

Office workers and their managers complain that

they are always short of time
long-term improvement of life
work suffers because of continual crisis or overload

These problems are serious but they can be overcome.

Why do these problems arise? The answer is simple: Although most of us have been formally educated in our professions, few of us, especially office workers, have been taught how to work efficiently and effectively. Many professionals have no idea how to organise themselves or how to best process their work. Not only have they never been educated in the nuts and bolts of working in an office environement, they haven't been shown how to deal with the ambiguity and complexity of the modern working environment.

Time Management Articles

Here are some interesting time management articles. Please feel free to download them and try them out.

Become More Efficient and Effective (168Kb) - January 2012
Dealing with information overload, and how to assess, store and retrieve information, is a problem that confronts just about anyone in management. To deal with the amount of information that is being thrown at Managers, particularly through email, requires the adoption of a number of principles.
Top Time Management Resolutions for 2012 (82Kb) - Bary Sherman; December 2011
Our work, where we spend so much time, is a place often overlooked in the tradition of New Year’s Resolutions. It’s that time to resolve to start to work smarter-not harder, to get more of the right things done in less time, and to do all this with less stress from wherever you are.
Time Management & Outlook Calendar Do's and Don'ts (90Kb)
Suggestions from Bruce White about simple Do's and Don'ts
Have you ever heard someone say, “We are meeting at 3:30 today? I never saw the meeting request!"? Whether you schedule or attend a meeting, you can help it run smoothly and on time with the following meeting request do’s and don’ts when dealing with Calendar and Meeting Appointments within Outlook .
14 Top Time Management Resolutions for 2010 (82Kb) - Bary Sherman; January 2010
Work Improvement tips for the office. It’s that time to resolve to start to work smarter- not harder, to get more of the right things done in less time, and to do all this with less stress.
Breaking the email compulsion (252Kb) - Suw Charman-Anderson, The Guardian, Thursday 28 August 2008
The unpredictable way that useful emails arrive makes checking for them as addictive as slot machines. But you can regain control ...
The Simple Way To Gain One More Day A Week (336Kb) - Kathryn Anda, 29 April 2009
“At what stage are we taught the skills of time management and being productive?”, says PEPworldwide Managing Director Kathryn Anda. “We’ve been forced to develop these skills ourselves, and no doubt many of us have picked up some bad habits along the way - it’s not surprising that our workplaces are unproductive.”

Are you?

not getting around to the most important, high return activities of their job because their day is spent shuffling paper/email
keeping nearly everything that comes across their desk because they never know when they might need it again
unable to decide where to put all the memos correspondence and mail which comes across their desk

Need help with Time Management?

Please contact PEPworldwide today to learn how we can help you get back 1 extra day per week.

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PEP Blog Time Management

Prioritise your work based on importance

Today I'm going to talk to you about overcoming reactivity, and the way to do that is in fact to … [read more]

Health and Time Management

Have regular 15 minutes off to relax and eat puts you in a relaxed and alive state, allowing time to eat is not a waste of time

Breaks are revitalising yet many organisations ignore morning and afternoon tea. Sitting at a desk tired but trying to slog on is no way to get anything done. After a break you come back refreshed and hit the ground running

Doctors tips to do better at work

Start to control your environment by breaking up your time so there is less interruptions

Educate others on how you work best by having clear times in the day when you cant be interrupted. "You'll find some of the best managers do this because ot allows them to focus on the present"

Time management for the Busy CEO

1980s research clocked leaders completing 100 transactions a day - mainly phone calls, letters, faxes or meetings.

In the 1990s, I clocked leaders doing 200 transactions a day - mainly email.

The 21st century leader can be doing up to 300 transactions before morning tea time.

CEOs spend 85 percent of their days in formal and informal meetings. So the time that remains is invaluable.

NZ Managers work longer

17% of New Zealand managers work three weekends or more a month

26% of New Zealanders always switch off their work phones and emails during the weekend

NZ managers say they are working at least 5 hours more a week compared with 45 percent of Australians

Time Management Tips

PEPworldwide’s 2012 TOP 16 TIME MANAGEMENT RESOLUTIONS are:

1. Do not multi task – you will waste time and get less accomplished.
2. No scroll bar in the email “In-Box” at the end of the day.
3. Don’t leave people “hanging” – respond with updates even if firm dates can’t be set.
4. Get your mental and physical space organized to save time and improve focus.
5. Schedule time on your electronic calendar to do your own work and projects.
6. Turn off the visual and audio email alerts on your computer.
7. Process your email on a schedule rather than “surfing” your Inbox.
8. Schedule time, before you leave, to handle backlogs when you return from vacation.
9. Do the “Worst Things First” and reduce procrastination.
10. Treat your Calendar like a map and check often what is coming up ahead.
11. Populate your calendar with every predictable event that will take your time.
12. Use “Instant Messaging” only when you need an instant reply.
13. Put the “big rocks” in your calendar first, fit in other things as you can.
14. Silence your cell mobile device when in meetings.
15. Set your PIM to open to calendar first, not email, to see what your day is like.
16. Learn a new way of using electronic tools such as OneNote and SharePoint.